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MyPhotoClub suffered a significant system failure and is undergoing recovery.
A new version of the system is being implemented as part of the restoration process.
Because of this many features previously enjoyed on the site are not currently available
Rest assured, all previous features will be restored over time. Possibly even better!
This is where the widgets such as the calendar will be displayed.
The competition collection will close automatically using the closing date/time set in Manage > Maintenance. The status of the collection after this date/time passes will be set to closed.
When the collection is closed the following changes occur:
It is important to make any changes to the entries BEFORE the judges are invited to assess the entries:
When all of your entries are finalised, then re-open the competition collection by temporarily changing the closing date to a date in the future. Save this change and go to the home page to confirm the competition collection is open. Then return to the maintenance page and set the closing date back to the original closing date and save your changes.
This ensures that all of the display orders are correct for you judges.
This is the most common method for large volumes of entries:
This is the most common method for clubs or small volume competitions where the feedback provided is valued as high as the award given.
Use the Remote Judging page to set this up. The judge is assigned to one or all of the competitions within the collection. Use the Judge Selection and Status to assign judges and track their progress. Use Send Invites to send their judging invitation which includes links to auto log them in.
A circuit is where an entrant submits entries to a competition collection once, and it is judged by multiple sets of judging panels.
The first, most important step is to ensure that all entries have been checked and are valid using the steps detailed earlier.
Go into the Maintenance page of your competition collection and remove the checkbox the indicates that this is the current collection. This removes the green entry button from the home page.
Access to the collection and the circuit collections you will create is via the Collection Management button under Management.
Each circuit is created by creating a complete copy of the original entries. The original entries are not judged and kept as the master copy.
The steps to create a circuit are :
When complete, the Manage Collections page should show the original collection and a collection for each of the circuits.
Remember that no judges or scores are done within the original entry collection.
The orange button on the entry form provides a link to a pdf document stored on your site.
There is one document per site so the same document appears on any entry form for a collection that is created.
This document is uploaded by going to Webmaster > Site Settings and using the blue button “Upload your competition rules – appears on the entry form.”
This document should contain competition rules, set subject definitions & guidelines for other entry opportunities that are provided.
If the only competition series offered is your monthly point score then a copy of the rules for this is suggested.
If there are other entry opportunities then it is suggested this document be set up as a link page to each set of rules/guidelines. The documents can be stored as individual links within one of the grey members’ buttons.
Note that you can create and edit basic pdf documents in Microsoft Word. Save as suitable for online to maintain links in the document.
Online scoring is the process of each judge assigning a score to each entry using a web page. For digital competitions, the judge uses a high-resolution monitor to display the original image and assigns a score.
For print competitions, the same system can be used, where a mobile device is used to record the score, and a small copy of the image is shown to ensure they are scoring the correct image.
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Giving awards to your online scored entries have a few steps:
This step is done using the Online Scoring page on the Manage your collection name page
Once your online scorers have reported back that they have finished scoring you can conclude scoring and reveal the total scores each entry has received.
Note: You can re-open scoring by assigning a person as a scorer. Closing again will use all scores from completed scorers.
The remaining steps are done using the Awards and Acceptances page on the Manage your collection page. There is a pink help button on this page with a video that you should review before proceeding.
Once the page has loaded select a competition.
Click the blue Show Score Filters / Set Acceptance rate button.
Take a moment to absorb how this table is set up and what each column allows you to do.
First up use the “Filter by >=score not awarded” column to select a small number of top images. Clicking the button will reload the page and only show those who match the filter you applied.
Use the pink “Show/Hide Slideshow of Selected Images” button to see the full size image.
Use the purple “Show images side by side” button to see all filtered images together.
Once all awards are given then set the desired acceptance level. This will assign the award Acceptance to all entries equal to or above the acceptance level and Not Accepted to the remained.
If your competition does not have an Acceptance level set it to the lowest score. This affects result messages and catalog production so please do this step.
Each competition is assigned a scoring regime. This provides several aspects associated with an entry gaining an award:
The score threshold uses the Score – Points Awarded value for two purposes: